Privacy Notice

1.       Introduction

Welman Group Limited is committed to protecting the personal information of its clients, employees, and partners in accordance with the Personal Information Protection Act 2016 (PIPA). This Privacy Notice explains how we collect, use, disclose, retain, and safeguard personal information.

2.       Collection of Personal Information

• We may collect the following types of personal information where necessary for our business activities:

• Identification Information: Name, date of birth, employee or customer ID.

• Contact Information: Address, phone number, email address.

• Financial Information: Payment details, billing history.

• Employment Information: Job title, work location, performance evaluations.

• Technical Information: IP address, device identifiers, usage data.

3.       Purpose of Collection, Use, Disclosure, and Retention

Personal information is collected, used, disclosed and retained only for the following purposes:

• To provide products and services requested by you.

• To manage customer accounts and process transactions.

• To recruit, manage, and administer employment.

• To comply with legal and regulatory requirements.

• To communicate updates, notices, and marketing information (with your consent).

• To investigate and resolve complaints or incidents.

4.       Consent

By providing your personal information, you consent to its collection use, disclosure and retention for the purposes outlined in this notice. You may withdraw your consent at any time by contacting our Privacy Officer (see Section 9), subject to legal or contractual restrictions and reasonable notice.

5.       Your Rights

Under PIPA, you have the right to:

• Request access to the personal information we hold about you.

• Request corrections to inaccurate or incomplete personal information.

• Request that we cease to, or not begin to, use your personal information.

• Request erasure or destruction of your personal information.

To make a request, please complete our Individual Rights Request Form and submit it to our Privacy Officer. We will respond within 30 days of receipt.

6.       Disclosure to Third Parties

We may disclose personal information to third parties in the following circumstances:

• Service Providers: Vendors or contractors who perform functions on our behalf (e.g. IT support, payroll services)

• Regulatory Authorities: Where required by law, regulation, or court order.

• Business Transfers: In connection with mergers, acquisitions, or asset sales, subject to confidentiality obligations.

We require all third parties to protect personal information in a manner consistent with PIPA.

7.       Retention and Destruction

Personal information is retained only as long as necessary to fulfill the identified purposes or as required by law. Once no longer required, we securely destroy or anonymize the information.

8.       Safeguards

We implement appropriate technical and organizational measures to protect personal information against unauthorized access, loss, disclosure, or alteration, including:

• Encryption and access controls.

• Regular security assessments and audits.

• Staff training on privacy obligations.

9.       Privacy Officer

If you have any questions, concerns, or wish to exercise your rights under PIPA, please contact our Privacy Officer.

Name:   Ligaya Sanchez-Wilson

Email:    ligaya@welmangroup.com

Phone:   +1 441 599 0916

Address: P.O. Box HM 1701, Hamilton HMGX, Bermuda       

10.   Complaints

If you are not satisfied with our response, you may file a complaint with the Office of the Privacy Commissioner of Bermuda.